Accounts Receivable Outsourcing Services for U.S. Companies
Accounts Receivable outsourcing services help U.S. companies speed up collections, reduce DSO, and maintain healthy cash flow by delegating invoicing, reminders, collections, and cash application to trained AR specialists. Outsource Work provides dedicated Ukrainian Accounts Receivable professionals who manage full-cycle AR operations inside your systems at up to 70% lower cost than hiring locally.
Accounts Receivable
Accounts Receivable
What Are Accounts Receivable Outsourcing Services?
Accounts Receivable Outsourcing Services help companies manage the full AR lifecycle, including invoicing, customer communication, reminders, collections, cash posting, and dispute handling.
This is used by U.S. companies to:
Reduce overdue invoices
Improve cash flow
Lower DSO
Reduce workload on internal finance teams
Maintain consistent customer follow-up
An AR outsourcing company provides trained AR specialists who execute your AR workflow using your systems.
Why Accounts Receivable Is Critical for U.S. Companies
Cash flow is the single biggest factor behind small-business closures in the United States - not lack of profit, but lack of timely cash collection. When invoices aren’t followed up consistently, payments slow down, DSO increases, and working capital dries up.
Professional accounts receivable outsourcing services help prevent this by strengthening every step of the AR cycle. With a dedicated remote AR specialist, U.S. companies improve cash flow without expanding payroll.
AR outsourcing improves performance by:
Maintaining consistent, timely follow-ups
Managing collections with a professional, customer-friendly approach
Resolving disputes faster and reducing outstanding balances
Ensuring invoices are accurate and delivered on time
Posting payments and reconciling accounts without backlog
A well-managed AR function directly increases liquidity, strengthens the balance sheet, and supports predictable growth.
👉 Explore our Accounting & Bookkeeping Services to reduce operating costs by up to 70%.
Included Accounts Receivable Outsourcing Services
Your AR package includes end-to-end processes supported by experienced professionals
Invoice Management
Creation, delivery, and dispute resolution.
Cash Application Services
Payment matching, reconciliation, and reporting.
Collections Outsourcing
Friendly follow-ups, aging analysis, missed payment alerts, and escalations.
Customer Communication
Email, phone, CRM tracking, and status updates.
ERP & System Integration
We integrate into QuickBooks, NetSuite, Sage, Xero, Zoho and more.
Dedicated AR Outstaff Team
Full-time specialists who function as part of your company.
AR Reporting & Forecasting
Aging reports, cash flow forecasts, and KPI dashboards.
Benefits of Accounts Receivable Outsourcing
Partnering with a professional AR team delivers several advantages:
Cost Reduction
You can save 50–70% by switching to Ukrainian-based AR BPO services.
Faster Payments
Better follow-up processes help reduce DSO outsourcing and improve cash flow.
Scalable Workforce
You can easily add more remote AR specialists during busy periods.
Higher Accuracy & Fewer Errors
Skilled AR staff ensure proper documentation, reconciliation, and communication.
Better Customer Experience
Professional collections maintain good relationships, unlike automated reminders.
Risks & How to Mitigate Them
While accounts receivable outsourcing services offer major advantages, it’s important to understand potential risks and how to avoid them:
1. Loss of Visibility Over AR Process
Mitigation: Use shared dashboards, regular reporting schedules, and integration with your ERP so you maintain full transparency.
2. Communication Breakdowns
Mitigation: Work with a provider offering dedicated remote AR specialists, daily standups, and documented SOPs.
3. Data Security Concerns
Mitigation: Choose accounts receivable companies that follow strict access controls, NDA policies, and GDPR/ISO compliance.
4. Poor Fit / Misaligned Skills
Mitigation: Select a partner that allows you to interview and hire AR specialists directly before onboarding.
5. Delays During Transition
Mitigation: Use a phased migration plan with clearly defined deliverables and real-time monitoring.
AR Outsourcing Models
1. Full AR BPO Model
We manage all AR functions (invoicing, collections, reporting). Best for companies wanting full accounts receivable services without managing internal staff.
2. AR Outstaff Model
You get dedicated accounts receivable outstaff specialists who work exclusively for your company but remain on our payroll. Ideal for teams needing flexibility.
3. Hybrid Model
Outsource some tasks (like cash application services or collections outsourcing) while keeping strategic decisions in-house.
4. Project-Based AR Support
Short-term AR help during high-volume periods or backlog cleanup projects.
How to Choose an AR Outsourcing Company
✔ Technology & Integrations
Your provider should support QuickBooks, NetSuite, Sage, Xero, Zoho, or your custom ERP.
✔ Reporting & KPIs
Ask how performance is measured after you outsource accounts receivable.
✔ Customer Support & Communication
Daily updates, shared communication channels, and a dedicated account manager.
✔ Technology & Integrations
Your provider should support QuickBooks, NetSuite, Sage, Xero, Zoho, or your custom ERP.
✔ Reporting & KPIs
Ask how performance is measured after you outsource accounts receivable.
✔ Customer Support & Communication
Daily updates, shared communication channels, and a dedicated account manager.
Implementation Roadmap
A clean and structured rollout ensures high performance from day one.
Step 1 - AR Process Audit
We review your invoicing workflow, DSO drivers, reporting, and collections process.
Step 2 - Define Scope & KPIs
We outline responsibilities, systems access, reporting cadence, and escalation rules.
Step 3 - Candidate Selection
You interview and hire AR specialists through our AR outstaff recruitment process.
Step 4 - Training & Knowledge Transfer
We document SOPs, communication workflows, and system permissions.
Step 5 - Go Live & Testing
Your AR team begins handling daily tasks with real-time monitoring.
Step 6 - Continuous Optimization
We adapt processes to help you further reduce DSO and improve cash flow.
Key KPIs to Track After Outsourcing
Tracking performance after you outsource accounts receivable is crucial. Metrics include:
DSO (Days Sales Outstanding) - key indicator for reduce DSO outsourcing initiatives
Aging Breakdown (0–30 / 31–60 / 61–90+)
Collection Effectiveness Index (CEI)
Invoice Accuracy Rate
Average Days to Resolve Invoice Disputes
Cash Application Speed
% of Overdue Accounts
These KPIs help ensure your accounts receivable outsourcing services deliver measurable improvements.
Pricing
Our billing is based on the hourly rate of your custom team members, starting at $9 per hour and Monthly Fixed Fee.
You receive one monthly invoice from OW.
Outsource Work internally manages all aspects of employee salaries, taxes, and other necessary formalities.
$1,500/month per contractor (1-3 years experience)
$1,700/month per contractor (4+ years experience)
Monthly Fixed Fee per contractor $500
Our Staffing Process Step by Step
Opt for flexibility and watch your business growing faster.
Now
Day 1
Day 2
Day 5
Day 8
Day 12
Day ∞
Contact us
We check your needs and timelines.
Discovery call
We gather all the details of your request.
Search launch
Our recruiters launch the hiring campaign.
Review candidates
We present you with the most suitable candidates.
Interviews
Together with your hiring managers, we go through all interview stages.
Hire & onboard
We hire talent for you and fully onboard them.
Talent management
We support your team with all HR onward.
What roles can you outsource with Outsource Work?
Outsource Work is the leading Accounts Receivable recruitment in Ukraine, building full-time, dedicated teams for its clients while taking care of everything on the ground.
❓ FAQ: Outsource Accounts Receivable
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Outsourcing accounts receivable means hiring a third-party service provider to manage invoicing, payment collection, and customer follow-up on your behalf. It improves efficiency and cash flow while reducing internal workload.
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Businesses outsource AR to reduce operating costs, accelerate collections, and improve accuracy in financial reporting. It also allows teams to focus on core operations rather than administrative tasks.
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Yes, accounts receivable is classified as a current asset on a company’s balance sheet because it represents money owed by customers for services or goods already delivered.
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The aging method categorizes unpaid invoices by how long they have been outstanding. It helps businesses assess the likelihood of collection and monitor customer payment behavior.
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Collection strategies vary by provider but typically include invoice reminders, follow-up calls, and escalation to formal collection agencies if necessary - all done professionally to maintain customer relationships.
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Yes, many BPO companies offer bundled solutions that include both AP and AR management. This creates a seamless, integrated finance operation with fewer errors and lower administrative costs.
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Key benefits include faster collections, better cash flow, fewer overdue accounts, scalability, and access to experienced accounts receivable staff without hiring internally.
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Costs vary by provider and service scope but are generally more affordable than building an in-house AR team - especially with offshore or nearshore options.
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Yes, most modern AR providers can integrate with platforms like QuickBooks, Xero, NetSuite, and others to ensure real-time reporting and data consistency.
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Look for a provider with industry experience, clear reporting practices, positive client reviews, and flexible service models that align with your business goals.
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AR outsourcing includes invoicing, reminders, collections, cash application, and dispute management performed by trained AR specialists.
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Most AR outsourcing services cost $1.50–$8.00 per invoice or $22,000–$45,000 per year for a dedicated AR outstaff specialist.
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They send invoices, follow up with customers, handle collections, apply cash, and resolve disputes to reduce DSO.
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AR outstaff provides a dedicated remote AR specialist who works directly for your business while the provider handles payroll and HR.
Want to Get the Accounts Receivable Specialist?
📞 Contact Us Today
📧 Email: serhii@outsource-work.com
📱 Phone: +37253761133