Accounts Payable Outsourcing Services for U.S. Companies
Outsource Work provides accounts payable outsourcing services for U.S. companies, helping reduce AP workload, eliminate manual data entry, and streamline invoice-to-pay operations.
As one of the accounts payable outsourcing companies specializing in remote Ukrainian talent, we deliver a hybrid model: fully managed AP outsourcing or dedicated accounts payable outstaff teams that work directly in your ERP.
This gives you scalable accounts payable services in USA at 50-70% lower cost.
Accounts Payable
Accounts Payable
What Is Accounts Payable Outsourcing?
Accounts payable outsourcing is a service where a company delegates invoice processing, vendor payments, purchase order matching, and reconciliation to a remote AP team. Instead of hiring full-time in-house staff, U.S. businesses work with accounts payable outsourcing companies that provide trained AP specialists abroad.
Our accounts payable outsource model allows you to access skilled Ukrainian AP professionals who join your internal workflow, operate inside your systems, and work your time zone - while we handle HR, payroll, employment, infrastructure, and compliance.
Our Accounts Payable Process
Our AP outsourcing and accounts payable outstaff teams follow a structured invoice-to-pay workflow designed to eliminate errors, reduce delays, and improve processing speed.
Our standard AP workflow includes:
Invoice Collection – gathering invoices from email, portals, vendors, and shared folders.
Invoice Validation – verifying invoice data, tax details, vendor info, and duplicates.
Purchase Order Matching – performing 2-way and 3-way matching with POs, delivery notes, and receipts.
PO System Updates – updating PO statuses, quantities, item lines, and price variances.
Approvals Workflow – routing invoices to department heads or managers for approval and following up.
Exception Handling – resolving discrepancies, shortages, price mismatches, and disputes.
Payment Scheduling – preparing weekly and monthly payment runs, including batching and prioritization.
Vendor Support – responding to inquiries, providing payment confirmations, and clearing statements.
Reconciliation – month-end reconciliations of AP ledgers, aging schedules, and accruals.
Your dedicated AP specialist works directly in your accounting system (QuickBooks, NetSuite, SAP, Oracle, Xero, Sage, or others).
Accounts Payable Outsourcing & Outstaff Services
We offer two service models to support your AP functions depending on your needs and internal structure.
1. Full-Cycle Accounts Payable Outsourcing
Your entire invoice-to-pay process is managed by our AP outsourcing team.
This includes:
Invoice processing and data entry
PO matching (2-way / 3-way)
Vendor statement reconciliation
Exception handling
Vendor communications
Payment preparation and scheduling
Month-end closing support
This model works best for companies that want to fully delegate AP operations.
2. Dedicated Accounts Payable Outstaff (Remote AP Specialists)
You hire a full-time AP specialist (or a team) who works exclusively for you.
This model includes:
A dedicated AP specialist integrated into your finance department
Direct work inside your ERP/accounting system
U.S. time zone coverage
We manage all HR, payroll, compliance, equipment, contracts, and support
This is the best option when you want to scale your internal AP department but avoid U.S. hiring costs.
Outsourcing vs. In-House AP Staffing
Outsourcing AP operations is more efficient than maintaining a traditional in-house department.
Key advantages:
Cost savings – reduce labor costs by 50–70%
Fast hiring – receive CVs in 3–5 days
Scalability – quickly add more AP specialists as needed
No HR burden – no payroll, benefits, or compliance on your side
Better accuracy – fewer errors due to structured workflows
Improved processing speed – faster turnaround for approvals and payments
Outstaffing is an ideal staffing alternative for companies growing quickly or dealing with high invoice volumes.
Pricing
Our billing is based on the hourly rate of your custom team members, starting at $9 per hour and Monthly Fixed Fee.
You receive one monthly invoice from OW.
Outsource Work internally manages all aspects of employee salaries, taxes, and other necessary formalities.
$1,500/month per contractor (1-3 years experience)
$1,700/month per contractor (4+ years experience)
Monthly Fixed Fee per contractor $500
Fill These Common Roles With Our
Contract Staffing Services
Why Hire Accounts Payable with Us
Transparency is Key
We keep you updated through all recruitment stages. There are no middle-men between you and your Accountants, and once the team is launched — you will be able to oversee and manage all their processes, and regulate their workflow as you see fit.
Business Immersion
We view your business requirements through the lens of our HR expertise to match candidates to your project needs, company culture, and values.
You’re in Control
Even though we keep your team fully staffed and check the motivation levels while you manage the accounting process, you remain fully in control of the accounting process. This way, you can focus on the quality of accounting and the success of your project, and we’ll take care of every operational task.
Time Management
We take HR Ops off your hands. Keep up the accounting project while we help with hiring an Accountant that will become the most fitting addition and will contribute to your project’s growth and success.
Check-ins and Reviews
We conduct check-ups and milestone-talks to assure your Accountant is satisfied with your collaboration. This will also help you spot the best tech professionals for accounting, growth, and additional tasks. Isn’t it awesome?
Your Time Zone
Whichever time zone you’re in, your team will always be in-sync. We will also make sure to hire a candidate who will fit seamlessly into your team’s culture and dynamics.
Accounts Payable Benefits
Quality Team
A Team of Proven Experts You Can Rely On
Our team is made up of experienced, highly skilled professionals who bring precision and dedication to every task.
Five-Star Leadership
Leadership Built for Growth and Retention
Our five-star leadership teams are equipped to scale with your needs and foster high team engagement and retention.
Smooth and Seamless Onboarding
Onboarding That’s Quick, Easy, and Hassle-Free
Our experienced team works closely with you to ensure a smooth, efficient onboarding process from day one.
❓ Frequently Asked Questions
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Staffing means hiring individual employees, while outsourcing gives you a full team with management and tools. Outsourcing is faster, cheaper, and more scalable.
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Yes! PO matching is a core part of our AP workflow. We resolve mismatches before processing payment.
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Yes, whether you need accounts payable services near me or remote support, our team is fully equipped to handle it.
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We’re proficient in Excel, SAP, NetSuite, QuickBooks, and other leading accounting platforms.
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Extremely. We follow multi-layer authentication protocols, maintain audit logs, and only release payments with your approval.
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Absolutely. We handle both physical and digital account payable checks securely and on schedule.
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They handle the entire invoice-to-pay cycle, including invoice processing, PO matching, payment scheduling, vendor communication, reconciliations, and exception handling.
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Lower costs, fewer errors, faster processing, no need to hire in-house staff, and the ability to scale AP capacity quickly.
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Accounts payable outstaffing provides a dedicated remote AP specialist who becomes part of your team, while Outsource Work handles HR, payroll, compliance, equipment, and employment.
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Yes. Our AP specialists work full or partial U.S. hours across EST, CST, and PST.
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$1,500–$1,700 base salary + $500 service fee → total $2,000 - $2,200/month.
📞 Contact Us Today
📧 Email: serhii@outsource-work.com
📱 Phone: +37253761133
Let’s simplify your payables, reduce costs, and improve accuracy - without adding internal headcount.
