🚀 5 Best QuickBooks Integrations for Smarter Financial Management
5/29/2025 | 7 min read
At Outsource Work, we understand that while QuickBooks is one of the most trusted accounting tools in the world, it can’t do everything on its own. That’s where QuickBooks integrations come in connecting your accounting software to other platforms that streamline payroll, forecasting, HR, and eCommerce.
And here's the smart part: when you combine the best QuickBooks integrations with top-tier Ukrainian talent (hired and managed by us), you get a leaner, more efficient finance operation at up to 70% lower cost. 💸
💡 Integrate With Quickbooks: That Power Up Your Financial Operations
If you’re reading this, chances are you’re already using QuickBooks to manage your company’s books. But as your business scales, QuickBooks alone might not cover everything - from payroll and invoicing to advanced reporting and eCommerce.
What if you could connect QuickBooks to powerful tools like expense tracking, payroll systems, and eCommerce platforms, while getting expert help to interpret your financial data for smarter decisions? That’s where QuickBooks integrations and our remote staffing solutions come in.
We’ve worked with hundreds of U.S. businesses to streamline their operations using QuickBooks integrations - combined with the right talent from Ukraine. With over 750 available integrations, choosing the right ones can be overwhelming. That’s why we’ve created a shortlist of the most effective solutions to help you save time and grow faster.
💼 Explore our services to get started:
Remote Staffing Agency for Finance Recruitment - Connect with expert accountants and bookkeepers to manage QuickBooks more efficiently.
Outsourced Bookkeeping Services - Get daily support from trained professionals who understand QuickBooks inside and out.
Payroll and Billing Services - Pair QuickBooks with outsourced payroll and billing support for smooth operations.
Quick Quote for Your Team - Know your costs upfront and start building your offshore team today.
By combining QuickBooks integrations with our managed outsourcing solutions, you get the best of both: world-class software automation and dedicated human support. Whether you’re trying to eliminate manual data entry, reduce overhead, or gain real-time insights, Outsource Work helps you scale smarter.
2. Gusto - Payroll & HR Made Easy
Gusto is one of the most popular QuickBooks integrations for payroll and HR. It lets you manage employee benefits, file taxes, and run payroll automatically - all synced directly with QuickBooks.
🧾 Pair this with our Employer of Record service, and we’ll handle international compliance, HR tasks, and local payroll for your Ukrainian contractors.
The main features of Gusto include:
Full-service payroll: Filing taxes, compliance help and international payments
Attendance and time tracking: Clocking in and out in web browsers or the mobile device app, project management, time off requests etc.
Employee benefits: Includes both health and financial options
Hiring and onboarding: Workflow checklists, ATS, job postings
Talent management: Performance management tools, like feedback requests and review templates
Insights and reporting: Includes data from employee surveys, workforce costs, compliance alerts and tax credits
Pricing
Pricing for Gusto is available in three tiers:
Simple: Starts from $40/month base plus $6/month for each person
Plus: $60/month base plus $9/month for each person
Premium: $135/month base plus $16.50/month for each person
✅ Hire HR managers and payroll specialists from Ukraine through Outsource Work to keep your team efficient and compliant.
3. Expensify - Expense Reporting Simplified
Expensify is one of the most useful QuickBooks integrations for managing employee expenses. Scan receipts, approve reimbursements, and generate audit-ready reports in just a few clicks.
📥 With Outsource Work, you can assign an AP/AR specialist or bookkeeper to monitor all transactions and streamline your expense workflows.
Features
Here’s what Expensify can help you with:
One-click receipt scanning: With SmartScan that uses optical character recognition to capture details
Card import and reconciliation: Merge receipts from your cards automatically, confirm statement totals, review expenses and manage your organization’s spending from the app
Customizable workflows: You can set up approvals and expense policy rules
Tax tracking: Synchronize tax rates and set up custom tax details for all policies
Audit and compliance: This feature detects duplicates, confirms validity and ensures accurate exchange rates
Reports: Analyze company spending trends and build custom reports
Pricing
Basic Expensify features (splitting bills or sending and receiving money) are free. However, if you want to use the expense management tools, you have to upgrade to a paid plan:
Collect: From $5/user/month on the annual subscription gets you bill pay and invoicing, expense approvals, third-party card feeds and reconciliation, QuickBooks Online and Xero integrations and other features
Control: From $9/user/month you get everything from Collect plus admin-enforced controls, custom insights and reporting, budgeting and other features
💡 Need someone to manage your expense platform? We have remote finance professionals who know Expensify and QuickBooks inside and out.
4. Webgility - For eCommerce Accounting
Webgility is one of the best QuickBooks integrations for eCommerce businesses. It connects your Shopify, Amazon, or WooCommerce store to QuickBooks and automates order syncing, returns, and inventory updates.
🛍️ With your accounting automated, you can let our remote eCommerce accountants take care of the numbers while you focus on growing your brand.
Features
These are the top Webgility functionalities for your online store:
Ecommerce accounting data automation: Automatically sync transaction and fee details with QuickBooks Online
Two-way product listings and transfers: This lets you publish details about your products from the QuickBooks desktop app to your desktop app or the other way round
Multichannel e-commerce sync: Webgility updates all your pricing and inventory management information across sales channels, including Amazon, BigCommerce, eBay, Etsy, Walmart, WooCommerce, Magento, ShippingEasy, ShipStation, Shopify store and Square
Shipping and order management: This includes everything from processing payments and generating shipping labels to sending packing slips
Sales and profitability analytics: These dashboards show your sales channel trends and forecasts and let you compare revenue to expenses
Pricing
Webgility doesn’t work on its own; it was created as a QuickBooks Online integration. Prices for this add-on are available in two tiers (for the online version, paid annually) and in three tiers (for the desktop and enterprise version):
Online version
Basic: $49/month
Pro: $99/month
Desktop and enterprise version
Plus: $109/month
Advanced: $199/month
Premium: $399/month
📊 Scale your eCommerce finances with ease - Outsource Work will help you build the right offshore team.
5. Float - Visual Cash Flow Forecasting
Float is a visual forecasting tool that syncs with QuickBooks to help businesses understand their cash position. It’s one of the most insightful QuickBooks integrations for modeling different financial scenarios and avoiding surprises.
📈 Combine Float with our FP&A talent and get a complete outsourced finance team that ensures you're never caught off guard.
Features
These are the main features you get with Float:
Real-time data: Other than the QuickBooks integration, you can connect this tool to Xero and FreeAgent, too, for updated financial data visibility
Project scenarios: Visualize the impact of individual projects on your cash flow to spot hidden gaps
Early warnings: Set alerts for when you go below custom cash limits and avoid unpleasant surprises
Forecast confidence: Float tells you when to hold off on bold decisions and when your forecast looks good enough to go ahead and hire or invest with minimized risk
People costs: Track ongoing and on-off employee expenses to calculate the true annual hire costs
Pricing
With the annual pricing plan, the tiers include:
Early: $50 monthly
Growing: $85 monthly
Scaling: $115 monthly
There’s a 14-day free trial during which you can check whether it’s a good enough forecasting tool for your needs.
🧮 Float gives you the picture - we provide the experts to guide your strategy.
📊 QuickBooks Integrations Comparison Table
| Tool | Primary Use | Integrated with OW Talent? | Rating |
|---|---|---|---|
| Financial Platform | Forecasting & Analytics | ✅ CFOs, Analysts | ⭐⭐⭐⭐⭐ |
| Gusto | Payroll & HR | ✅ HR & Payroll Admins | ⭐⭐⭐⭐ |
| Expensify | Expense Reports | ✅ Bookkeepers, AP Specialists | ⭐⭐⭐⭐ |
| Webgility | eCommerce Sync | ✅ eComm Accountants | ⭐⭐⭐⭐ |
| Float | Cash Flow Planning | ✅ Finance Analysts | ⭐⭐⭐⭐ |
🌟 Benefits of Pairing QuickBooks Integrations with Outsource Work
🌍 Hire remote Ukrainian professionals for QuickBooks-related tasks
💰 Save up to 70% on staffing costs
🔐 We handle all compliance, contracts, payroll, and HR
📞 Real human support with no hidden fees or lock-in contracts
🧠 Build a team of accountants, analysts, billing specialists, or virtual CFOs
Whether you're a startup or a growing SMB, QuickBooks integrations + Outsource Work = financial clarity at a fraction of the cost.
🙋♀️ Frequently Asked Questions (FAQ)
❓ What are QuickBooks integrations?
QuickBooks integrations are tools and platforms that connect directly with QuickBooks to automate, simplify, or enhance business processes like payroll, HR, forecasting, expenses, and inventory.
❓ Which QuickBooks integrations work best for small businesses?
For small businesses, the best QuickBooks integrations include:
Gusto for payroll and HR
Expensify for managing employee expenses
Float for cash flow forecasting
Webgility for syncing eCommerce operations
A financial intelligence platform for reporting and analytics
These integrations combined with our remote staffing solutions create a powerful, low-cost finance stack.
❓ Can Outsource Work help manage my QuickBooks integrations?
Absolutely! We provide remote finance professionals who are experienced in setting up and managing QuickBooks integrations like Gusto, Expensify, and Float. We handle hiring, onboarding, and HR so you can focus on your business.
❓ How much does it cost to hire QuickBooks experts?
With Outsource Work, pricing starts at:
$1,500/month for professionals with 1-3 years of experience
$1,700/month for 4+ years
$500 fixed fee for full HR/admin support
You only receive one monthly invoice - we take care of the rest.
❓ What types of roles can I fill through Outsource Work?
We provide:
📘 Bookkeepers
💼 Accountants
🧾 AP/AR Clerks
📈 Financial Analysts
🧮 Billing Specialists
📥 Data Entry Clerks
👩💻 Payroll & HR Managers
All trained in QuickBooks and relevant integrations.
❓ How do I get started?
📅 Step 1: Book a free discovery call
📋 Step 2: Tell us your needs in 10 words or less
👥 Step 3: We match you with the right talent
📦 Step 4: We handle contracts, payroll, and onboarding
🎉 Step 5: You start saving and scaling!
📬 Contact Us Today
Outsource Work – Your Remote Staffing Partner for QuickBooks Integrations
📧 Email: serhii@outsource-work.com
📞 Call: +37253761133 | +380673130332
🌐 Website: www.outsource-work.com
📍 Location: Pärnu mnt. 139b-14, Tallinn 11317
✨ Ready to build your offshore QuickBooks team?
✅ Request a Quote
✅ Start Hiring Today
